Contact Points
White Plains, NY 10601
This notice of proposed acquisition is posted as an intent to award a service contract on a non-competitive basis to Carl Zeiss Microscopy, LLC located at 1 North Broadway, White Plains, NY 10601. This acquisition is restricted to Carl Zeiss Microscopy, LLC because the National Institute of Aging, Laboratory of Neurogenetics owns a Zeiss LSM 880 Axio Observer Microscope and the laboratory's research requires continuous use of this instrument as to not disrupt on-going studies. Carl Zeiss Microscopy, LLC is the only entity in the United States authorized by Carl Zeiss Microscopy GmbH (the German manufacturer) to provide comprehensive service and support for Carl Zeiss instruments by factory-trained technical service representatives. These statements are supported by a Sole Source letter.
Acquisition Authority: This acquisition is being conducted under Federal Acquisition Regulations (FAR) Part 13 – Simplified Acquisition Procedures, and the resultant contract award will include all applicable provisions and clauses in effect through Federal Acquisition Circular 2021-07 dated September 10, 2021.
Description: The contractor shall provide repair and maintenance of the Zeiss Scanning Confocal Microscope system. Service technicians will provide emergency repair service, labor, travel, and replacement parts, excluding consumable items on NIA’s Zeiss Scanning Confocal Microscope system. The contractor will provide one (1) annual planned maintenance inspection per service period on our Zeiss Scanning Confocal Microscope system, and a maintenance inspection will include upgrade of software. The government will provide workspace, desktop computers and telephones for the service technician.
DELIVERY/ DELIVERABLES: Timely submission of repair and maintenance essential to successful completing this requirement.
REPORTING REQUIREMENTS: The contractor is required to provide written reports on repair and annual maintenance on the Zeiss Scanning Confocal Microscope system.
Contract Type:
A Firm Fixed Price type order award not exceeding the Simplified Acquisition Threshold is anticipated to be awarded resulting from this requirement.
Quoter Terms and Conditions (To be completed by the Offeror):
1. Period of Performance OR Delivery Date After Receipt of Order:
2. Shipping Point (F.O.B. OR Destination):
3. Payment Discount Terms:
4. Open Market; GSA FSS Contract Number; Other Government Agency (OGA) Contract Number, Government-wide Agency (GWAC) Contract Number; or National Institute of Health (NIH) Blanket Purchase Agreement (BPA) Number:
5. DUNS No:
6. Name of Company:
7. Street Address, City, State, Zip code:
8. Name of Person Authorized to Provide Quote:
9. Telephone Number and Email Address of Person Authorized to Provide Quote:
ADDITIONAL TERMS AND CONDITIONS, PROVISIONS, AND REPRESENTATIONS
The FAR Clauses are incorporated by reference and are provided in full text at https://www.acquisition.gov/
1. FAR Provision 52.212-1 Instructions to Offerors-Commercial Items (Sept 2021) is applicable to this solicitation.
2. FAR Provision 52.212.2 Evaluation-Commercial Items (Oct 2014) is applicable to this solicitation. The Government will evaluate quotations or offers in accordance with FAR 13.106-2 and award a purchase order from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: Technical capability of the item offered to meet the Government requirement; Price; and Past performance [see FAR 13.106-2(b)(3)]
3. FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (Feb 2021 ), is applicable to this solicitation
4. FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Sept 2021) is applicable to this solicitation. See attachment.
In addition, the following FAR provisions and clauses are applicable to this solicitation and incorporated by reference: 52.204-7 System for Award Management (Oct 2018), 52.204-13 System for Award Management Maintenance (Oct 2018), 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020), 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020).
The following provisions and clauses apply to this acquisition and are incorporated as an attachment. Offerors MUST complete the provision at 52.204-24 and 52.204-26 and submit a completed copy as a separate document with their quotation.
1. FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020)
2. FAR 52.204-26, Covered Telecommunications Equipment or Services Representation (Oct 2020)
3. NIH Invoice and Payment Provisions
4. FAR 52.223-99, FAR Deviation Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors
All responses must be received by November 13, 2021 at 5pm EST and must reference announcement / solicitation number 22-000197. Responses may be submitted electronically to Katie Cartwright (Katie.Cartwright@nih.gov(link sends email)). Fax responses will not be accepted.
Interested parties may identify in writing their interest and capability in response to this requirement. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.
All responses must be received by closing date and must reference the announcement. Responses may be submitted electronically to the attention of the contract specialist. Fax responses will not be accepted.
All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency.