Contact Points
This acquisition is being conducted under Federal Acquisition Regulations (FAR) Part 13 – Simplified Acquisition Procedures, and FAR Part 12-Acquisition of Commercial Items, and the resultant contract award will include all applicable provisions and clauses in effect through Federal Acquisition Circular 2022-08 dated October 28, 2022.
The purpose of this requirement is to procure preventative maintenance and support services for the Zeiss LSM 880 / AxioExaminer.Z1 Confocal Microscope, operated by the Laboratory of Neurogenetics (LNG), National Institute on Aging (NIA).
The LNG/NIA owns a LSM 880 / AxioExaminer.Z1 Confocal Microscope, which is used for analyzing LNG’s experimental data in various research projects including Amyotrophic Lateral Sclerosis, Parkinson’s Disease and Alzheimer’s Disease. Microscopy techniques using the LSM 880 are necessary for this analysis and this equipment requires maintenance to ensure continued full function and continuity of NIA research data.
The Contractor shall provide preventative maintenance and service for the LSM 880/ AxioExaminer.Z1 serial number 2811000355. Requirement includes:
• One (1) preventative maintenance inspection per agreement year
• Scheduled and emergency service performed between the hours of 8:00 AM and 5:00 PM Monday through Friday
• All labor and travel associated with service and PM visits
• All covered replacement parts
• Factory trained field service engineers
Service technicians will provide emergency repair service, labor, travel, and replacement parts, excluding consumable items on our Zeiss LSM 880 / AxioExaminer.Z1 Confocal Microscope system. Contractor will provide one planned maintenance inspection per service period on our Zeiss LSM 880 / AxioExaminer.Z1 Confocal Microscope system (annually). Maintenance inspection will include upgrade of software.
LEVEL OF EFFORT:
One preventive maintenance Service Plan at fixed pricing is anticipated on an annual basis.
GOVERNMENT RESPONSIBILITIES
The government will provide workspace, desktop computers and telephones for the service technician.
The unit is housed at NIH Main Bethesda Campus, 35 Convent Dr., Rm1A-1015, Bethesda, MD 20892.
DELIVERY OR DELIVERABLES
Timely submission of repair and maintenance essential to successful completing this requirement.
REPORTING REQUIREMENTS
The contractor is required to provide written reports on repair and annual maintenance on the Zeiss LSM 880 / AxioExaminer.Z1 Confocal Microscope system.
TRAVEL:
The principal place of performance is the Laboratory of Neurogenetics. Accordingly, reimbursable travel and per diem for the contractor’s employees performing work on a regular basis at this place of performance is not authorized. Any changes to this must be approved in advance by the contracting officer.
KEY PERSONNEL:
Key personnel must be original equipment manufacturer (OEM) factory trained, authorized technicians.
CONTRACT TYPE:
A Firm Fixed Price type order award not exceeding the Simplified Acquisition Threshold is anticipated to be awarded resulting from this requirement.
SUMMARY STATEMENT:
The Unique Entity Identifier (UEI), the Taxpayer Identification Number (TIN), certification of country of ownership, and the certification of business size must be included in the response.
All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.
Quoter Terms and Conditions (To be completed by the Offeror):
Period of Performance OR Delivery Date After Receipt of Order:
2. Shipping Point (F.O.B. OR Destination):
3. Payment Discount Terms:
4. Open Market; GSA FSS Contract Number; Other Government Agency (OGA) Contract Number, Government-wide Agency (GWAC) Contract Number; or National Institute of Health (NIH) Blanket Purchase Agreement (BPA) Number:
5. SAM UEI No:
6. Name of Company:
7. Street Address, City, State, Zip code:
8. Name of Person Authorized to Provide Quote:
9. Telephone Number and Email Address of Person Authorized to Provide Quote:
ADDITIONAL TERMS AND CONDITIONS, PROVISIONS, AND REPRESENTATIONS
The FAR Clauses are incorporated by reference and are provided in full text at https://www.acquisition.gov/
1. FAR Provision 52.212-1 Instructions to Offerors-Commercial Items (Nov 2021) is applicable to this solicitation.
2. FAR Provision 52.212.2 Evaluation-Commercial Items (Nov 2021) is applicable to this solicitation. The Government will evaluate quotations or offers in accordance with FAR 13.106-2 and award a purchase order from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: Technical capability of the item offered to meet the Government requirement; Price; and Past performance [see FAR 13.106-2(b)(3)]
3. FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (May 2022), is applicable to this solicitation
4. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items (November 2021), is applicable to this solicitation.
5. FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (May 2022) is applicable to this solicitation.
In addition, the following FAR provisions and clauses are applicable to this solicitation and incorporated by reference:
52.204-7 System for Award Management (Oct 2018),
52.204-13 System for Award Management Maintenance (Oct 2018),
52.204-16 Commercial and Government Entity Code Reporting (Aug 2020),
52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020).
HHSAR 352.239-73, Electronic and Information Technology Accessibility Notice (December 18, 2015).
The following provisions and clauses apply to this acquisition and are incorporated as an attachment. Offerors MUST complete the provision at 52.204-24 and 52.204-26 and submit a completed copy as a separate document with their quotation.
1. FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)
2. FAR 52.204-25, Prohibition on Contracting for Certain Video Surveillance Services or Equipment (Nov 2021)
3. FAR 52.204-26, Covered Telecommunications Equipment or Services Representation (Oct 2020)
4. NIH Invoice and Payment Provisions
All responses must be received by December 9, 2022, at 5:00pm EST and must reference announcement solicitation number 23-000472. Responses may be submitted electronically to Lorraine Gibbs (Lorraine.Gibbs@nih.gov). Fax responses will not be accepted.
Interested parties may identify in writing their interest and capability in response to this requirement. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.
All responses must be received by closing date and must reference the announcement. Responses may be submitted electronically to the attention of the contract specialist. Fax responses will not be accepted.
All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency.