Contact Points
Milford, CT 06461
This acquisition is restricted to Quadient, Inc. listed herein the maintenance service and meter-rental agreement is the only source and competition is precluded for the reasons indicated below. There are no substitutes. Postage is required to service the National Institute of Aging/ Intramural Research Program (NIA/IRP). The Shipping and Receiving section execute mail services for NIA/IRP. The IN700 Postage Machine plays an integral role in this process and must be maintained on a regular basis.
Quadient, Inc. has provided a sole source letter to the Government certifying that no other company is authorized distributor of Quadient, Neopost and Hasler brand products. They are also the only authorized meter-rental and maintenance provider with access to factory technical specifications, documents service training and genuine parts and supplies.
Contracts awarded using FAR 13- Simplified Acquisition Procedures and at a dollar value less than the simplified acquisition threshold are exempt from the requirements of FAR Part 6- Competition Requirements in effect through the Federal Acquisition Circular 2021-06 published in the Federal Register on July 12, 2021.
A Firm Fixed Price Purchase Order award not exceeding the Simplified Acquisition Threshold is anticipated from any contract resulting from this requirement.
The Shipping and Receiving section executes mail services for National Institute of Aging/Intramural Research Program (NIA/IRP). The IN700 Postage Machine plays an integral role in this process and must be maintained on a regular basis.
NIA purchased the Hasler IN700 postage machine in 2016 under contract number HHSN311201600028U. The Shipping and Receiving section execute mail services for NIA/IRP using theIN700 Postage Machine, which plays an integral role in this process and must be maintained on a regular basis. Since the purchase of the IN700 Postage Machine, meter-rental and maintenance service agreements have been purchase under purchase order numbers 75N95D19P00146 and 311201800095M. NIA requires continued meter-rental and maintenance services on this postage machine.
The Period of Performance will be September 1, 2021- August 31, 2026
Base Year: September 1, 2021 through August 31, 2022
Option Year 1: September 1, 2022 through August 31, 2023
Option Year 2: September 1, 2023 through August 31, 2024
Option Year 3: September 1, 2024 through August 31, 2025
Option Year 4: September 1, 2025 through August 31, 2026
LEVEL OF EFFORT:
Monthly meter-rental and maintenance and repairs as needed.
GOVERNMENT RESPONSIBILITIES
The Government owns the postage machine and will grant access to allow for maintenance and repairs of the postage machine located in the BRC building at 251 Bayview Blvd., Ste. 100, Baltimore, MD 21224. The field service technician will be required to notify the NIA/IRP POC for access to the subject equipment.
DELIVERY OR DELIVERABLES
The Postage Machine must be repaired or temporarily replaced with a Loaner Postage Machine within a 72-hour time period upon notification from the Government.
The following provisions and clauses apply to this acquisition and are incorporated as an attachment. Offerors MUST complete the provision at 52.204-24 and 52.204-26 and submit completed copies as separate documents with their quotation.
1. FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020)
2. FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)
3. FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation (Oct 2020)
The Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response.
All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”
Quoter Terms and Conditions (To be completed by the Offeror):
1. Period of Performance OR Delivery Date After Receipt of Order:
2. Shipping Point (F.O.B. OR Destination):
3. Payment Discount Terms:
4. NIH BPA Number, if applicable:
5. DUNS No:
6. Name of Company:
7. Street Address, City, State, Zip code:
8. Name of Person Authorized to Provide Quote:
9. Telephone Number and Email Address of Person Authorized to Provide Quote:
Interested parties may identify in writing their interest and capability in response to this requirement. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.
All responses must be received by closing date and must reference the announcement. Responses may be submitted electronically to the attention of the contract specialist. Fax responses will not be accepted.
All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency.